Privacy Policy & Client Data Charter

Welcome to Varanasi Ganga Aarti (www.varanasigangaarti.com), operated by the Varanasi Ganga Aarti Trust from the sacred ghats of Kashi (Assi Ghat, Varanasi, Uttar Pradesh, India).

Our mission is to bring the timeless spiritual elegance of the Banaras Ganga Aarti to client venues, destination weddings, corporate galas, and cultural festivals worldwide. In fulfilling this mission, we uphold the highest benchmarks of ethical conduct, discretion, and personal data security.

This Privacy Policy outlines how we collect, process, store, and safeguard your personal information in compliance with India’s Digital Personal Data Protection Act, 2023 (DPDP Act), the Information Technology Act, 2000, and international standards such as the General Data Protection Regulation (GDPR) for our overseas clients.

We only gather personal data that is directly necessary to respond to your inquiries, customize ceremony itineraries, coordinate certified Vedic Acharyas, and fulfill booking obligations:

We process collected data exclusively for legitimate, defined, and transparent purposes:

• Event Preparation & Coordination: Preparing brassware sets, samagri requirements, flowers, shankhnaad, and travel ticketing for the certified Varanasi Acharyas assigned to your venue.
• Client Communication: Providing prompt quotations, itinerary timelines, logistics check-ins, and post-ceremony greetings via WhatsApp, phone call, or email.
• Logistics & Accommodations: Arranging flight/train transit and local hospitality for the performing priests in coordination with your event planners.
• Statutory Invoicing: Generating tax-compliant invoices, GST filings, and audit-compliant accounting documentation as required by the Government of India.
• Platform Security & Optimization: Monitoring site performance, combating spam form submissions, and ensuring high-availability server operations.

In alignment with Chapter II of the Digital Personal Data Protection Act, 2023 and Article 6 of the GDPR, our processing is grounded on:

You retain the unconditional right to withdraw consent for marketing or non-essential communication at any time by notifying our team.

We recognize that destination weddings, corporate galas, and private family rituals are intimate and often require total discretion:

We do not sell, rent, or trade your personal data. Disclosures are strictly limited to verified, confidential partners supporting your event execution:

• Assigned Vedic Acharyas & Performers: Provided with venue location, event timing, host contact, and ceremony details to ensure punctual arrival and proper ritual alignment.
• Travel & Logistics Partners: Airlines, railways, or car hire services for ticket issuance in priests' names.
• Secure Banking & Payment Networks: Regulated Indian banking partners (e.g., NEFT/RTGS, UPI gateways) processing your advance booking token.
• Law Enforcement & Government Agencies: Exclusively where mandated by applicable Indian laws or judicial orders.

We coordinate international Ganga Aarti ceremonies across destinations including Dubai, Abu Dhabi, London, Singapore, Thailand, and the United States.

When booking an international ritual, your contact information, event itinerary, and visa documentation may be transferred securely across borders to facilitate priest visa clearances, flight itineraries, and overseas hotel reservations in compliance with cross-border data transfer safeguards.

Our website utilizes cookies and similar technologies to ensure seamless navigation:

You can configure your browser to block or alert you about cookies; however, some sections of the website may function with limited interactivity if cookies are disabled.

We enforce multi-tiered organizational and technical defenses to safeguard your personal data:

• SSL / TLS 1.3 Transport Encryption: All browser-to-server data is encrypted using modern cryptographic protocols.
• Role-Based Access Controls: Only designated senior event managers can view specific booking details. Acharyas receive strictly operational coordination packets.
• Data Minimization & Archival: Inquiry records that do not proceed to a booking are purged or anonymized within 180 days. Confirmed booking records and tax invoices are retained for the statutory period mandated by Indian tax legislation (typically 7 financial years).

Under applicable privacy statutes (including the DPDP Act 2023 and GDPR), you possess enforceable rights regarding your personal information:

To exercise any of these rights, contact our Data Grievance Officer via the channels specified below. We respond to all verified requests within 30 business days at no cost to you.

Our services are strictly intended for adults (aged 18 and above) capable of entering into binding contracts for event services. We do not knowingly solicit or collect personal information from minors. If a parent or guardian becomes aware that a minor has provided us with personal information without parental consent, please contact us immediately for swift removal.

In accordance with the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023, the contact details of our Data Grievance Officer are: